CES - SCÉ 2019

PRESENTER INFORMATION

 

WHERE OR WHEN AM I PRESENTING?

CLICK HERE to visit the conference website and view the most up-to-date version of the concurrent session program.

Please note, we have finalized titles, presenters and the concurrent schedule but small changes may be needed to accommodate the program requirements so movement among the day's sessions may be needed.  Please check the updated concurrent program schedule before arriving onsite.

Please contact conference@c2019evaluationcanada.ca with questions or concerns about your scheduled time slots and be sure to check back to confirm final time slots.

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REGISTRATION

Have you registered to attend the conference?  If not, please do so before arriving onsite.  Here is the link to the member and non-member registration forms:

REGISTRATION FORMS

You must register by May 20th so the program committee can confirm your presentation on the agenda.  Anyone not registered by May 20th will be removed from the program.


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WHAT TO DO IF YOU CAN'T JOIN US

If for any reason you will not be able to join us for your presentation slot, please email conference@c2019evaluationcanada.ca so we can update the program.


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BEFORE YOU ARRIVE: PREPARING YOUR PRESENTATION

To assist you in preparing your presentation, please find these reference documents to help you. Click the link on the title of each to open it for viewing and download.
 
 
Slides must be prepared in 16:9 widescreen format, NOT the Powerpoint default 4:3 format.
 

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ONSITE AT THE CONFERENCE

All accepted presenters should check in to the Speaker Prep Room at least one (1) hour before your presentation time.
 
This room will be hosted by Strategic Meeting Designs and include a small working space, a printer and place to get information about your presentation. Here you can do final edits or test your presentation, find out which room you will be presenting in and provide the final copy of your presentation to the team who coordinates with the audio-visual technicians. 
 
For the delivery of your presentation, please show up 15 minutes before your session(s) at the assigned room(s). Your presentation will already be loaded onto the laptop in the room and an AV technician and a volunteer Host will be there to greet and assist you.
 

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Types of Presentation

 

The types of presentations (including the duration for each type) are described below.

 

Type of Presentation

Description

Duration

Leading Edge Panel

Integrated panels that include multiple speakers focusing on one Leading Edge issue for a maximum duration of 90 minutes, including questions for each speaker as well as introductory and closing remarks if needed. The submitter is responsible for coordinating the panel presentations in advance.

90 minutes (includes questions)

Lightning Round Table

Maximize your networking in these exciting, parallel sessions where you get to exchange with other evaluators on your topic. Each presenter or presentation team will deliver content to a table of approximately 10 participants in 15 minutes or less, followed by a 10-minute interactive discussion. Participants will then move to another table. Presenters will deliver their content 3 times with different sets of participants, benefiting from the ideas and practical experiences of all.

25 minutes (15 minutes per presentation plus 10 minutes for discussion)


Debate

Two or three debaters holding clearly different points of view exchange insights on a topic of interest to evaluators. The interaction should be moderated by a chairperson with a prepared set of questions. Half of the presentation time should be devoted to responding to audience questions. The main abstract should identify the topic, why the topic is of interest to evaluators, and the contrasting positions of the debaters. An alternative format would be to debate a specific proposition that would be directed towards a specific organization or institution, such as the CES.

45 minutes of debate with pre-defined moderator

questions (+ 45 minutes for audience questions)

Consultation and Collaboration

Procedure: The presenter poses the problem, issue, or topic and sets out the framework for discussion/activity. Attendees, seated in table groups work on their assigned task, and then report back to the large group. Time for each component will be dependent on session length and negotiated by presenter and chair.

Content: Consultation sessions are highly interactive and designed to get input from the attendees. The session may be (a) a roundtable with a short presentation and discussion on a specific idea or issue or (b) a problem solving session to which the presenter brings a particular evaluation challenge and asks the group to contribute their thinking towards a solution.

Abstract: Includes the topic for discussion, either a theoretical or practical issue, a purpose for the collaboration and consultation activity, how the presenter will solicit feedback from attendees, and how the information contributed will be used after the session.

25 or 50 minutes

Storytelling

Stories should be consistent with the conference theme and should also reflect the genuine and authentic experience of an individual, a team, or a community. For example, a session could involve a story of a successful, or less than successful, evaluation experience.

Individual stories ~15 minutes each, with a total of 90 minutes allocated for a session. (Number of Participants = 30 maximum).

Ignite Presentations

Ignite-style rapid presentations incorporate excellence in slide design in support of a very clearly articulated message delivered through 10-20 slides in just 5 minutes. Presenters need to practice in order to get their timing down and their quality up. Rapid presentations are challenging, exciting, and dare we say it – they can be quite fun to create, to give, and to attend.

5 minutes (Ignite presentations will be grouped together in a single session).

Short

Presentation

Traditional presentation made by one or more speakers meant to share research results or completed work, as well as innovative evaluation concepts, methodologies, or tools.

15-20 minutes per presentation (plus 5 to 10 minutes of questions shared amongst the speakers).

 

Student Presentation

We strongly encourage full- or part-time students to submit a presentation proposal. These presentations are similar to the paper presentations described above, but we are asking students to identify themselves as such. Student presentations are conventional presentations delivered by one or more students with the goal of sharing the results of innovative studies or projects (completed or in progress). Student presentations will not be held separately; they will be grouped with other short presentations and will be identified as student presentations in the program.

 

15-20 minutes per presentation (plus 5 to 10 minutes of questions shared amongst the speakers).

Poster Presentation

Poster sessions provide a less formal opportunity to share evaluation work with colleagues.  Based on the display space, the maximum size for posters will be 1.2 120 cm h x 90 cm w (48” h x 36” w). Presenters must be present for the duration of their scheduled poster presentation session. However, posters may be displayed for the duration of the conference.   Prize information will be posted on the conference website closer to the conference.

120 minutes

Thematic Breakfast Roundtable

A Thematic Breakfast Roundtable is a 60-minute group discussion on a precise theme among up to 8-10 participants seated around a table (breakfast will be provided for those participating in the roundtables). Roundtable presentations typically include a 5- to 10- minute presentation by the organizer to introduce the topic, followed by discussion and feedback from participants. Roundtable presenters should bring targeted questions to pose to participants at the table in order to learn from, and with, those attending. The presenter is also asked to summarize and conclude on the subject at the end of the session (5 minutes). Roundtables are excellent venues for getting targeted feedback, engaging in in-depth discussions, and meeting colleagues with similar interests.

Note that a Breakfast Roundtable is addressed to a limited number of participants. The abstract should detail the focus of the presentation and the way(s) in which it contributes to the body of knowledge in the field of evaluation. Each presenter is in charge of his or her discussion group, but most will include a short introductory presentation (5 to 10 minutes), a discussion (around 45 to 50 minutes) and a conclusion (5 minutes).

60 minutes